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Privacy Notice
SpectrumCBM is committed to protecting & respecting your privacy.
SpectrumCBM collects, stores and maintains limited Personal Data as part of its training and consultancy business activities.
This privacy notice applies to the SpectrumCBM website, training and consultancy business or tools (collectively "Services") where this privacy
notice is referenced, regardless of how you access or use them. We may amend this privacy notice at any time by posting the amended version on www.spectrumcbm.co.uk.
Accessing your personal information
We respect your right to access, correct, request
deletion or request restriction of our usage of your personal information as required by the General Data Protection Regulation. We also take steps to ensure that the personal information we collect is accurate and
up to date.
● You have the right to know what personal information we maintain about you
● We will provide you with a copy of your personal information in a
structured, commonly used and machine readable format on request
● If your personal information is incorrect or incomplete, you have the right to ask us to update it
● You have the right to object to our processing of your personal information
● You can also ask us to delete or restrict how we use your personal information, but this right is determined by the
General Data Protection Regulation and will impact your access to our Training and Consultancy Services
Sharing Personal Information
SpectrumCBM may disclose your personal information to certain
professional bodies. This disclosure may be required for us to provide you access to our and their Services, to comply with our legal obligations, to facilitate our marketing and advertising activities, or to
prevent, detect, mitigate, and investigate fraudulent or illegal activities related to our Services. We attempt to minimise the amount of personal information we disclose to what is directly relevant and necessary
to accomplish the specified purpose. We do not sell, rent or otherwise disclose your personal information to third parties for their marketing and advertising purposes.
Data Retention
We retain your personal information for as long as necessary to provide the
Services you have requested, or for other essential purposes such as complying with our legal obligations.
Cookies & Similar Technologies
SpectrumCBM does not use cookies.
Protecting Personal Information
We protect your personal information using technical and
administrative security measures to reduce the risks of loss, misuse, unauthorised access, disclosure and alteration. Some of the safeguards we use are: offline storage, firewalls and data encryption, physical
access controls to our data storage, and information access authorisation controls.
Data Controller and Contacting Us
SpectrumCBM's data controller can be contacted on
contact@spectrumcbm.co.uk, and is responsible for the collection, use, disclosure, retention and protection of your personal information in accordance with this privacy notice and the UK General Data Protection
Regulation (GDPR).
Personal Information Held
Personal Contact Data
Data Format: Microsoft Outlook (Local Data file)
Backup: Monthly to Removable USB Drive
Contact data held:
● Contact's Name
● Contact's Title or Position (If appropriate)
● Contact's Email(s)
● Contact's Address
Reason for collecting data: To enable communication between SpectrumCBM, Customers, Candidates and Professional Colleagues and as good business
practice and common courtesy.
Duration of retention: Unlimited
Review periodicity: Annual
Security Level: Commercial-in-Confidence
GDPR Request Access: Yes on demand
GDPR Request Access by: Contact by name only
Candidate Training Data
List of Candidates Trained
Format Held: Excel
File Name: C:\Comp\Vibration\Syllabus\Candidates_YYYYMMDD.xlsx
Information on candidates trained including:
● Contact's Name
● Contact's Company (If available)
● Contact's Email (If available)
● Course Description
● Course Venue
● Course Result (If available)
Reason for retaining data: Required by Training Scheme, Main References:
● ISO/IEC 17024:2012, Conformity assessment – General requirements for bodies operating certification of persons
● ISO 18436-2:2014, Condition monitoring and diagnostics of machines –
Requirements for qualification and assessment of personnel – Part 2: Vibration condition monitoring
● BINDT PCN CM/GEN, General Requirements for Qualification and PCN Certification of Condition
Monitoring and Diagnostic Personnel
● BINDT CM/GEN APPENDIX D, Specific Requirements for Qualification and Certification of Condition Monitoring and Diagnostic Personnel for Vibration Analysis
Duration of retention: Unlimited
Review periodicity: Annual
Security Level: Commercial-in-Confidence
GDPR Request Access: yes on demand
GDPR Request Access by: BINDT, Training Partners & Candidates
Your data protection rights
Under data protection law, you have rights including:
● Your right of access - You have the right to ask us for copies of your personal information.
● Your right to rectification - You have the right to ask us to rectify personal information you think
is inaccurate. You also have the right to ask us to complete information you think is incomplete.
● Your right to erasure - You have the right to ask us to erase your personal information in certain
circumstances.
● Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.
● Your right to object to
processing - You have the the right to object to the processing of your personal information in certain circumstances.
● Your right to data portability - You have the right to ask that we transfer the
personal information you gave us to another organisation, or to you, in certain circumstances.
● You are not required to pay any charge for exercising your rights. If you make a request, we have one month
to respond to you.
Please contact us at contact@spectrumcbm.co.uk if you wish to make a request.
How to contact us
If you have any concerns about our use of your personal information, you
can contact us at contact@spectrumcbm.co.uk
You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO's address:
Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk
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